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The Art of Managing People in the Field of HR

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Managing people is for people who are passionate about helping others to succeed, who can bring out the most of the teams. Managing people is much more of an art than it is science.

“Good Management is the art of making problems so interesting and their solutions so constructive that everyone wants to get to work and deal with them.” – Paul Hawken

As a manager, it isn’t easy to manage a group of people. In short, your employees are the ones making your vision a reality, and making sure they do it efficiently. Here are the six basic tips to effectively manage people.

Maintain a Good Communication

It is essential to communicate well to keep the loop about ongoing projects, goals, and deadlines and inform them about going-on within the organization. Giving your staff a feedback to feel that they can approach you with any questions or issues they want to address.

Building Positive Working Relations

Having strong relationships leads to a better work. It is also important to know the members of your team individually.

Acknowledge Good Work

Provide your staff with a positive feedback it will help to build their confidence and encourage them to get more involved in the future.

Be Real

By showing the human side of yourself and allowing your staff to get to know you a bit better, your team will feel more relaxed and comfortable approaching you.

Be Decisive

A good leader needs to be able to assert their authority and make important decisions for them. Behind every success of any organization, is the quality of leadership exhibited to the employees, that motivates them to do better.

Delegate Jobs to the Right People

An employee can either be the key to your success or be the reason for your crushing downfall. This is why it is vital that you establish a relationship with your team and get to know them individually to access what their strengths are.

Manage Conflict

Conflict in the workplace should not be ignored. It could lead to a negative atmosphere, which could have implications for staff productivity and communication among the team.

Set a Good Example

It is essential to set a good example to gain their respect.

Being an effective manager is about more than just driving your employees to hard work or more efficiently. Being the manager, you are responsible for leading your staff in achieving the overall goals by communicating clearly and effectively.

“Management is, above all, a practice where art, science, and craft meet.”

– Henry Mintzberg

Management would be easy if everyone managed were hard-working, collaborative, and had a great attitude and exceptional talent. Managing is also often associated with leading. While complementary, the two skills don’t automatically come together. A good manager is someone who finds the right mix to accomplish the goals set by the organization. The leaders are able to inspire employees to do their best because they foster a stimulating working environment that thrives on collaboration and within which people feel valued and appreciated.

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Human Resource: Building Workplace Relationships

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Workplace relationships are the tipping point upon which many matters important to managers and HR personnel balance. Having a high-functioning workforce means to have a relationship-centric organization to understand the forces that impact the workplace relationship spectrum.

“Building strong connections with co-workers takes focused effort and practice.”

Relationships are important. We as humans need a personal connection for support, meaning, friendship, and just plain happiness. Building a meaningful relationship within the workplace is very important for employees. They need to exist and they need to build from a solid foundation in order for you to have successfully engaged employees.

Relationships in the workplace are a byproduct of two primary factors: Interactions, how often two people connect and communicate, and Relatedness, or how much two people have in common. Relatedness cannot be discovered without some degree of interaction.

There are several characteristics that make up a good, healthy working relationship:

Trust

It is the foundation of every good relationship. It forms a powerful bond that helps to work and communicate more effectively.

Mutual Respect

It can help with the people you work with and value their input and ideas, and they value yours. Working together can develop solutions based on the collective insight, wisdom, and creativity.

Mindfulness

Taking responsibility for your words and actions.

Welcome Diversity

The people with a good relationship not only accept diverse people and opinions, but they welcome them.

Open Communication

A good relationship depends on open, honest communication. The better and more effective communication can result to have a richer relationship.

Relationships are required for every single business that exists. Having strong relationships leads to better work and also improve an internal organization. Good work relationships are not limited to organizational boundaries. Building positive workplace relationships is vital for career success. Relationships can positively or negatively affect your satisfaction with the job, your ability to advance and gain recognition for your achievements.

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Advocating Positivity in the Workplace

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Positivity is an element that helps turn situations around in a cinch. The right and positive mindset create an opportunity for success to foster even in the worst possible situations. This attitude does play an important role in the business side as it helps leaders and individuals cope up with the negativity and stress from the office. It will also open up an opportunity for the person to think in a different perspective than the way they usually do. They will be able to see the brighter side of things that will lead them to create, alter and adapt to situations when there are disparities and some changes in designated plans.

Knowing that positivity has a gigantic influence in the workplace, here are several ideas on how you can advocate or promote positivity in the workplace:

  1. Stay Organized

Much work-related stress and chaos in the workplace are due to disorganized ideas and plans. Meetings, strategic planning, and dry runs will help you and your team get a complete overview and insight on the things that should and will happen in an event or plan.

  1. Practice Effective Communication

Good communication between team members and the team leader is a key factor to ensure that everything is set in place. Genuine communication between individuals helps clarify what was planned beforehand is understood with what was meant. Positivity is fostered in good communication in terms of the decrease in misunderstandings.

  1. Smile

Facing the world and approaching it with a smile really does have its differences. You become more approachable to your clients and team members. The aura a smile possess inhibits a warm and gentle feel that really does promote positivity. When you are able to smile even at the darkest times, you might just trick your mind that you are actually happy.

  1. Leave Work at the Office

There are times that you need to rest and actually leave work. Keep work-related activities and thoughts inside the workplace.  The mental, emotional, and physical state the body has also have their breaking points. Have a break once in a while and give yourself personal time, you have a job but you still have a life. Enjoying your time will help you cope up with everything and will actually help you be more productive in your office.

Positivity is an asset that will help build you and your employees into greater heights. It might be a simple tactic or attitude to face and handle things, but the influence positivity plays has a gigantic impact.

“Pessimism leads to weakness, optimism to power.” — William James

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Are you a Boss or a Leader?

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Remember the difference between a boss and a leader: a boss says go- a leader says “Let’s go!”E.M. Kelly

The key factor behind the success of any organization, is the quality of leadership exhibited to the employees, that motivates them to do better. A person can be a leader without having any official designation as such. Humans naturally follow people who inspire confidence or who command respect for various reasons.

Being a good leader may also mean being a good boss. But you can’t be a good boss if you’re not a good leader. Being a leader means showing people how to act and how to constantly become better. Leading a team is leading human being, not robots. The following represents some key distinctions of a Boss and a Leader.

Leaders Lead, Bosses Push

Leaders motivate their employers. While Bosses tends to push employees instead of directing them. When a team has confidence in a leader, it can help to improve team culture and motivate employees to contribute and clearly communicate to the team and their actions are aimed at achieving the goals together.

Leaders seek solutions, Bosses gives answers

Leaders help employees to grow by guiding them through challenges. This is how employees develop problem-solving abilities and skills that add values to a company.

Leaders don’t Micromanage

Smart leaders know that it’s the people under them that makes a company successfully. Encouraging trust in your office by delegating important tasks and acknowledging that your people are capable, smart individuals who can succeed.

Leaders work hard, Bosses let others do the work

When a company launches a project, true leaders get “in the trenches” with their teams. Seeing leaders totally willing to help and give support to the team can inspire others to do their best work.

Leaders think long-term, Bosses think short-term

Someone who cannot prepare or organize only utilizes short-term thinking. Displaying a long-term thinking skill in group talks and meetings by sharing long-term hopes or concerns.

Leaders are like Colleagues, Bosses are just Bosses

Another word for a colleague is a collaborator. Making sure the team knows that you are “one of them” and collaborate or work side by side.

Leaders put people first, Bosses put results first

Bosses without leadership training may focus on process and results instead of people. The greatest assets are the people in the organization.  The employees are the real value to an organization and that focusing on the development or people is a key ingredient for success in leadership.

A leader is a person who leads his followers, inspires, motivates and guides them in different matters. On the other hand, a boss is someone who is the owner of the business or is appointed by the owners as an in-charge of the workplace. True leaders make a commitment to assess their management styles.

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3 Benefits in Hiring Under-Qualified Employees

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In the competitive business world, we all know for a fact that job vacancies have certain qualifications. They create a boundary that filters out people who are more experienced and suitable for the role.

The most common qualification that job employers are looking for is the job experience of the candidate. This is one factor that makes fresh graduates or under qualified employees have an extremely strenuous time in finding a job that falls right into their expertise. Any person or employee has to start from somewhere, but how do we expect candidates to gain or even have experience when almost all jobs require experience for them to start.

While there are several benefits to hiring experienced workers, there are also several reasons you might want to try hiring under-qualified employees. Here are 3 benefits in hiring under-qualified employees:

  1. A Chance to Train the Candidate from Scratch

The inexperienced candidate is more susceptible and open to learning.

They are the people who possess an open mind and their willingness to learn is still quite high. The blank canvas creates an opportunity for you to mold them to your liking, there are no bad habits or things that will hinder you to develop their potential.

  1. Unconventional Approach to Work

The employee has never had a job before or is still inexperienced. It might actually be beneficial in terms of the enthusiastic approach and the dash of creativity they might possibly bring to the table. When there are meetings, they might surprise you with their suggestions, ideas, and even how to solve particular problems. They will try to go outside their comfort zone and try to say what is on their mind rather than some veterans or more experienced people do.

  1. Lower Salary and Benefit Expectations

Comparing the salary and benefits of an experienced worker from an inexperienced worker is quite on a different level of its own. More experienced workers tend to have higher salaries compared to those who are only starting. The business risk of the company to hire less experienced candidates is quite low.

Opening up an opportunity for candidates to enter your company to learn and gain experience has several advantages. Not only are you helping them learn, the company itself will also foster when they become an essential asset.

 “The secret of success is to be ready when your opportunity comes.” –Benjamin Disraeli

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Engaging Strategic Planning in Human Resource

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Human Resource is a vital department within companies. Strategic HR planning is an important component of strategic HR Management. Human Resource Strategy or HR Strategy is a designation for a long-term plan to achieve objectives in the organization. It helps to unify and direct the behavior and actions of all people and their overall development in accordance with the needs of the organization.

It is essential to understand how a strategic HR planning process works. Each company’s plan will look slightly different depending on its current and future needs.

Without a strategic plan, managers throughout the organization may concentrate on day-to-day activities only to find that a competitor has maneuvered itself into a favorable competitive position by taking a more comprehensive, long-term view of strategic directions.

Strategic human resource management is the key to retention and development of quality staff. To implement a strategic human resource plan is to follow the steps below:

Develop a thorough understanding of the company’s objectives

The success of strategic HR depends on how well it links to the company’s goals by a thorough understanding of the aims, objectives, and missions.

Evaluate HR Capability

Evaluating HR capabilities will enable to understand the employees and how they contribute to fulfilling the goals and objectives.

Analyze current HR Capacity

Analyzing the HR Capacity of the company will help to recognize barriers and implement a plan of action to capitalize on opportunities and effectively deal with threats.

Estimate Company’s Future HR requirements

After analyzing the company’s employees and skills it’s time to forecast the company’s HR needs relation to:

  • Demand. A prediction needs to be made in relation to the number of employees with the associated skills that will be required in order for your company’s future needs to be met.
  • Supply. Looks at the employees and skills that are currently available to help your company achieve its strategic goals.

Determine the tools required for employees to complete the job

The HR personnel needs to find out how the tools are used and how will it impact the employees’ ability to perform the task.

Implement the HRM Strategy

After completing the analyzation and forecast of the company’s HR requirements it’s time to start the process of expanding the workforces and developing current workers for the company’s future growth.

Evaluation and Corrective Action

HR personnel decides a timeline to carry out a strategic HR management review. This will track the progress made and also identify areas for improvement.

The importance of strategic management in business provides the framework for all the major business decisions. It provides a sense of direction so that organization members know where to expand their efforts and it can help highlight the need for innovation and provide an organized approach for encouraging new ideas related to strategies.

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Breaking into a New Industry

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There would be times that it may seem impossible to break into a new industry. You might suddenly realize that your current skill set doesn’t match the job description of your choice or you don’t have enough experience for that certain field.

Even if you have passion, but you do not have the right skill set or the appropriate knowledge, hiring you for that job might be a little bit of a challenge. Having a better grasp with the needed information and skill set required in the field you are applying for, is a good way to get started before you even think of entering a new industry.

Before you start applying for that field you have been thinking of for the past few weeks, here are some tips you should consider.

  • Skills

    Entering a new industry will be a waste of time, effort and even hard-earned cash if you don’t have the skills for the job you are applying for. Building the appropriate skills or strengthening the skills you already have will be a big plus for landing that job you always wanted in a different industry. Skills also help you make critical decisions, solve problems and develop respect in the workplace.

  • Volunteer

    This may sound boring for some, but it is a critical aspect in entering a new Industry. Volunteering is a good way to learn new things in the office you are working for now. The exposure to different tasks can help you learn new things that may be needed for the new industry. This is also a good opportunity for you to add in your resume.

  • Update Resume

    Updating your resume shows your new employer that you may have the right attitude and capability to be in the new Industry you are applying for. You should review the job description from the new field and consider redoing your resume by highlighting your skills that are in the job description.

  • Network

    Consider connecting to as many people possible that are in your desired new industry. With the millennial age and social media at the palm of your hands, it makes your life easier and makes it possible to connect to people in different industries. Having more connections in social media gives you more opportunities. It also gives you more of an edge as it gives most hiring managers and recruiters a clear idea of your skill sets and what you have.

  • Credentials

    While still possessing the skills you already have, recruiters and hiring managers might still look for skill sets that you don’t have. Invest a little bit of patience and effort to get more certifications or take advantage of online opportunities. This makes yourself more marketable. Having more skills gives you more opportunities in landing a job that you desire.

There might come a time that you would want some kind of diversity in the things that you do. You might want to transfer to a new industry and change your work. It is a challenge, of course, transferring and changing your way of work is expected to be a strenuous task. But if you keep an open mind, work hard and keep a positive view on things, it might create an opportunity for you to break into a new industry.

“Every single job is a challenge. You are walking into a set, a new character, creating a world and trying to get comfortable to do your best work.” – Felicia Day

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The Nature of Business Risk

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“You must take risk, both with your own money or with borrowed money. Risk taking is essential to business growth.”

– J. Paul Getty

A business risk is a future possibility that may prevent the management from achieving business goals. It is typical business risks facing that are broad and things you can control and things beyond your control such as the global economy.

Business risk refers to the possibility of inadequate profits or even losses due to uncertainties or unexpected events. It may decrease in demand will result in lesser sales and profits. Business enterprises constantly face two types of risk: Speculative and Pure.

Speculative Risks involves both the possibility of gain and the possibility of loss. It arises due to changes in market conditions whereas unfavorable ones may result in losses. While Pure Risks involves only the possibility of loss or no loss. It is to be noted that pure risks can be insured, speculative risks should be managed by means of financial derivatives, forward trading, and such other financial tools and measures.

It’s generally impossible to achieve business gains without taking on at least some risks. The purpose of risk management isn’t to completely eliminate the risk but to optimize the risk-reward within the bounds of the risk tolerance of your business. Risk management is a continuous, forward-looking process that is an important part of the business and technical management processes.

Business risk usually occurs in one of four ways: Strategic Risk, Compliance Risk, Operational Risk, and Reputational Risk.

Strategic Risk

It arises when the implementations of the business do not go according to the business plan. Every strategy has a risk that can be estimated as part of strategic planning. The following are a few examples of strategic risks.

Compliance Risk

It is the potential for losses and legal penalties due to failure to comply with laws or regulations. A business may fully intend to follow the law but ends up violating regulation due to oversights or error. Here are the following examples of compliance risk.

Operational Risk

It is the chance of a loss due to the day-to-day operations of an organization. It can also result from a break down of processes of the management of exceptions that aren’t handled by standard processes. The following are a few examples of operational risk.

  • Human Error
  • Information Technology
  • Insufficient Processes
  • Process Failure
  • Quality Risk

Reputational Risk

It is the loss of a company’s reputation or community standing might result from product failures, lawsuits or negative publicity.

A Risk Treatment is an action that is taken to manage a risk.

In general, there are four types of risk treatment. It involves developing a range of options for mitigating the risk, assessing those options, and then preparing and implementing action plans.

  1. Avoidance

    Deciding not to proceed with the activity that introduced the unacceptable risk, choosing an alternative less risky approach or process that meets the business objectives.

  2. Reduction

    Implementing a strategy that is designed to reduce the likelihood or consequence of the risk to an acceptable level where elimination is considered to be excessive in terms of time or expense.

  3. Sharing or Transfer

    Implementing a strategy that shares or transfer the risk to another party or parties, such as outsourcing the management of physical assets, developing contracts with service providers or insuring against the risk.

  4. Acceptance

    It is also known as risk retention, making an informed decision that the risk is at an acceptable level or that the cost of the treatment outweighs the benefit.

How to Build a Strong Management Team

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Building a strong, effective team is critical to business success. Building a strong team isn’t just about hiring the cliched, self-confessed team players with excellent communication skills. The ability to maintain a good interpersonal relationship shouldn’t be dismissed, a leader needs to build a team that can consistently perform, execute flawlessly and attain goals. Successful leaders construct self-sustaining, strong teams that can easily thrive without them.

Managers proudly describe the team-building initiatives they’ve pursued to create a sense of staff cohesion and morale.

A powerful and successful company operates best and with the most longevity when employees work with a team mentality. Here are the six steps on how to build a strong team.

Focus on the Roles

Picking a team member by a thorough selection for a greater long-term benefit. The company usually wind up becoming a revolving door because prospective employees see the role as a temporary landing pad and decide for later if they are the right candidate for that role.

Value each Role

Treating each role as an essential part of your operation is also crucial. Each team member should feel that their job matters. It is a major part of creating a healthy productive work environment must include ways to encourage and recognize the work of all employees in a consistent and frequent manner.

Communicate

Communication is the best way to demonstrate value best team members. Let the team weigh in on feedback and opinions will also help them to stay engaged and bring them closer to projects.

Set Goals

It is important to set goals and these goals should be realistic so that the whole team makes sure that they work with a sense of the big picture.

Celebrate Successes and Failures

Celebrating success and failures brings the team together and allows everyone to see that they work together. These also help the rest of the team to feel visible and they’re doing has an impact.

Know each other

Getting to know the people you work with helps you understand their style of work and how to have constructive discussions with them.

A leader is the sole person responsible for facilitating the team. All business need a range of skills to be able to survive and grow. Build a management team by assessing which skills and talents you need, recruiting leaders to work with and giving them the authority and flexibility to make decisions for the business.

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How to Increase Employee Productivity in the Workplace

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“Productivity is never an accident. It is always the result of a commitment to excellence, intelligent planning, and focused effort.”

–      Paul Meyer

Employees are expected to be productive. Employee productivity, sometimes referred to as Workforce Productivity, is essential to the employees, employers, organization and the economy. Workforce Productivity is important to help the firm increase and utilize the capacity of the human resource it has. Here are the following why productivity is important to the employees, employers and the customer.

  1. Customer Benefit

It often translates into good customer services and interaction. Total client experience is the key to satisfying customers and clients. It will gain customers loyalty and share their experience with others which is a marketing advantage coming out of high levels of productivity.

  1. The Company

The company achieves the goal when employees are highly productive. Productivity help to motivate the workplace culture and boost morale, producing a better company environment.

  1. The Workforce

Productivity in the workplace is important in every aspect of every company. This will motivate employees and gives them more job opportunities as the company grows.

All successful businesses understand how important productivity is in a work environment. Here are some tips on how to increase employee productivity:

  1. Be Efficient

It is important to make short-term and long-term lists and prioritize tasks. And provide each member of staff with a plan and encourage each to make a list to complete tasks on time resulting in efficient working.

  1. Delegate

It comes with an element of risk, but increase the responsibility and improves the morale and job satisfaction of staff members. It allows employees to gain skills and leadership experience and benefits the company and provides a sense of achievement and direction in their own careers.

  1. Reduce Distraction

Try to keep employees focused and engaged, this will ensure that the time spent at their desk is more productive.

  1. Have the Right Tools and Equipment

Providing the right tools and types of equipment is important so they can perform their duties efficiently and on time

  1. Improve Workplace Conditions

A comfortable working environment will improve employees concentration while working.

  1. Offer Support and Set Realistic Goals

Provide clear direction to supervisors and employees to help clarify expectations. It will help to increase their productivity, as they will have a clear focus and clear goals.

  1. Practice Positive Reinforcement

Motivate your employees to work harder and receive rewards in return, they’re more likely to put increased productivity high up on their to-do list.

  1. Ensure Employees are Happy

Show employees how much the company appreciates, respects and values them on a personal level is gratifying and often overlooked.

Productivity can help the company in utilizing the capacity of their available workforce. It is important to motivate all employees to reach their full potential and maximal level of productivity. Companies that recognize and encourage increased productivity are likely to be more successful than their counterparts.

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Keeping your Employees Healthy

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Health is a very important matter when it comes to your employees and we know that they play a significant role in the company’s productivity and prosperity. Investing some time and a little bit of effort in making your employees healthier will surely benefit the organization in the long run.

Encourage your employees to promote a healthier lifestyle. This will most likely be an exquisite ingredient to a more productive work environment around the company. According to a Gallup poll study, Unhealthy employees costs American businesses an estimate of around $153 billion yearly due to productivity loss. This report is a gigantic and trivial matter in terms of your company’s future.

While keeping your employees healthy at all times may be a hard task here are 4 tips that you can keep in mind to promote a healthy lifestyle in the office:

  1. General Prevention

    You always hear the words “Prevention is better than the cure”, well that simple phrase will be a good kick start in keeping your employees healthy. It is always better to prevent something before it will cost you more than you should have in the first place. An HR manager can consider arranging onsite flu vaccinations and doctor visitations in the workplace.

  2. Regular Fitness

    Physical fitness is a must. Whether bringing your Employees together and having a group exercise daily, there are a lot of creative ways to encourage your employees to engage in physical, blood pumping activities. Regular Fitness can help lessen the risk of cardiovascular diseases, stress, control weight and even lower the risk of type 2 diabetes. Exercise creates an opportunity to get the blood flowing and keep a healthy figure.

  3. Healthy Eating

    Most likely that what we eat is what makes us prone to diseases. According to a study published in Science Journal, Eating unhealthy foods has a 66% increased risk to loss of productivity. Encouraging your employees to bring a healthy lunch and having a basketful of fruits should be a good start. A diet plan which consists of essential vitamins and minerals will increase an employee’s energy, health and even boost their mood.

  4. Discouraging bad habits

    According to a study, Smoking cigarettes causes more than 480,000 deaths per year in the United States. Encouraging your employees to an alternative like nicotine patches or a more recreational activity can improve their wellness. The bad habits the individual possess may disrupt his or her health, in a more serious matter create a decline in the productivity in the office. It’s okay for your employees to have these habits but always try to monitor their health and if these habits are influencing performance in the workplace.

“If you take care of your employees they will take care of your customers and your business will take care of itself.” – JW Marriott

An employee’s health determines how productive he or she will be in the office. It is a good idea to invest and start a plan on keeping your beloved employees happy and healthy. The work that they contribute to the office promotes the growth and productivity of the company, we don’t want them to get sick any time soon.

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The Millennials: The New Generation of Employees

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Baby Boomers are currently the largest generation of active workers. Millennials and Generation X are becoming the new face of company management and business practices.

HR Departments face a major problem when it comes to Millennials that work in their organization. The topic of millennials in the global workforce is certainly not new, but it remains a demographic group that continues to draw a lot of interest and discussion. With the number millennials rapidly increasing global mobility policies and programs are being updated to accommodate the changes that this generation requires.

A modern-day approach to human resources requires creating a culture where Millennials feel like they have a voice and are being invested in by the people above them.

Millennials are creating a change on how works get done, as they work more in teams and use more technology and grown up in a time where information has become available instantly.

It is important for human resource and managers to address possible generational stereotypes and the different values that demographic diversity bring into the workplace. Many companies offer training programs to prevent “unconscious bias” and to help leverage the benefits of multi-generations as part of their corporate diversity and inclusion strategies.

HR departments can play a critical role in helping to create the type of culture that brings out the best of millennials in their workplace. Here are five ways millennials are changing the workplace.

  1.   Transparency in the Workplace

Millennials represent significant portion in the workforce and increasing demands for transparency from the management and executive departments of the company.

  1.   The Remote Workplace Phenomenon

There is a huge number of people working from home, and the majority of millennials are remote workers.

  1.   Experience Over Degrees

Despite being one of the best-educated generations, they also carry the most college debt of any other generation. Millennials in management positions are much more likely to recruit based on skills, experience, and established results than they are to hire someone on the basis of a college degree.

  1.   Work-Life Balance

This is the reason why Millennials choose to work remotely. Their management will provide the tools they need to achieve the tasks they must finish during the workday and they are they will not be expected to stay late with no compensation.

  1.   Technological Adaption

Millennials are born shortly before the Digital Age. They are most likely to adapt faster in technological services and products and use a wide range of tools to communicate, to organize and achieve goals, and to complete tasks.

As the new century blossoms, Millennials are changing the way we work in tremendous ways. The key is to remain keen to continuous learning and to realize that challenge and opportunity come in all directions and packages.

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